Last Updated: April 12, 2025

This privacy notice for AnchorByte Software Innovations Inc. (doing business as Anchor Automate) ("Company," "we," "us," or "our"), describes how and why we might collect, store, use, and/or share ("process") your information when you use our services ("Services"), such as when you:

• Visit our website at www.anchorautomate.ai, or any website of ours that links to this privacy notice
• Use our Anchor Automate platform or any related applications
• Engage with us in other related ways ― including any sales, marketing, or events

Purpose

The purpose of this privacy policy (this "Privacy Policy") is to inform users of our Site of the following:

1. The personal data we will collect;
2. Use of collected data;
3. Who has access to the data collected;
4. The rights of Site users; and
5. The Site's cookie policy.

This Privacy Policy applies in addition to the terms and conditions of our Site.

GDPR

For users in the European Union, we adhere to the Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016, known as the General Data Protection Regulation (the "GDPR"). For users in the United Kingdom, we adhere to the GDPR as enshrined in the Data Protection Act 2018.

We have not appointed a Data Protection Officer as we do not fall within the categories of controllers and processors required to appoint a Data Protection Officer under Article 37 of the GDPR.

Consent

By using our Services users agree that they consent to the conditions set out in this Privacy Policy.

When the legal basis for us processing your personal data is that you have provided your consent to that processing, you may withdraw your consent at any time. If you withdraw your consent, it will not make processing which we completed before you withdrew your consent unlawful.

You can withdraw your consent at any time by contacting us by using the contact details provided in the section "Contact Information"

Legal Basis for Processing

We collect and process personal data about users in the EU only when we have a legal basis for doing so under Article 6 of the GDPR.

We rely on the following legal basis to collect and process the personal data of users in the EU: Users have provided their consent to the processing of their data for one or more specific purposes.

Personal Data We Collect

We only collect data that helps us achieve the purpose set out in this Privacy Policy. We will not collect any additional data beyond the data listed below without notifying you first.

Data Collected Automatically

When you visit and use our Services, we may automatically collect and store the following information:

1. IP address;
2. Location;
3. Hardware and software details;
4. Clicked links; and
5. Content viewed.

Data Collected in a Non-Automatic Way

We may also collect the following data when you perform certain functions on our Services:

1. First and last name;
2. Email address;
3. Phone number;
4. Company information;
5. Auto fill data.

This data may be collected when you register for an account, contact us through our forms, or use our platform.

How We Use Personal Data

Data collected on our Services will only be used for the purposes specified in this Privacy Policy or indicated on the relevant pages of our Services. We will not use your data beyond what we disclose in this Privacy Policy.

The data we collect automatically is used for the following purposes:

1. Improving and optimizing our website and services;
2. Understanding user behavior and preferences;
3. Detecting and preventing security incidents;
4. For statistical analysis.

The data we collect when the user performs certain functions may be used for:

1. Creating and managing user accounts;
2. Providing our services and features;
3. Communicating with users about their accounts or inquiries;
4. Processing transactions;
5. Sending service-related notifications;
6. Marketing our products and services (with your consent).

Who We Share Personal Data With

Employees and Contractors

We may disclose user data to our employees, contractors, and affiliated organizations who need to know that information in order to process it on our behalf or to provide services. These individuals and organizations are bound by contractual obligations to keep personal information confidential and use it only for the purposes for which we disclose it to them.

Service Providers

We may share your personal data with third-party vendors, service providers, contractors, or agents who perform services for us or on our behalf and require access to such information to do that work. Examples include: payment processing, data analysis, email delivery, hosting services, customer service, and marketing efforts.

Other Disclosures

We will not sell or share your data with other third parties, except in the following cases:

1. If the law requires it;
2. If it is required for any legal proceeding;
3. To prove or protect our legal rights; and
4. To buyers or potential buyers of this company in the event that we seek to sell the company.

If you follow hyperlinks from our site to another site, please note that we are not responsible for and have no control over their privacy policies and practices.

How Long We Store Personal Data

User data will be stored until the purpose the data was collected for has been achieved.

We will retain and use your personal data for as long as necessary to comply with our legal obligations, resolve disputes, and enforce our agreements.

You will be notified if your data is kept for longer than this period.

How We Protect Your Personal Data

We implement appropriate technical and organizational security measures designed to protect your personal data from unauthorized access, disclosure, alteration, and destruction. Our security measures include:

1. Encryption of data in transit and at rest;
2. Regular security assessments and penetration testing;
3. Access controls and authentication requirements;
4. Regular security training for employees;
5. Physical security measures for our servers and facilities.

While we take all reasonable precautions to ensure that user data is secure and that users are protected, there always remains the risk of harm. The Internet as a whole can be insecure at times and therefore we are unable to guarantee the security of user data beyond what is reasonably practical.

Your Rights as a User

Under the GDPR, you have the following rights:

1. Right to be informed;
2. Right of access;
3. Right to rectification;
4. Right to erasure;
5. Right to restrict processing;
6. Right to data portability; and
7. Right to object.

Children

Our Services are not intended for individuals under the age of 16. We do not knowingly collect or use personal data from children under 16 years of age. If we learn that we have collected personal data from a child under 16 years of age, the personal data will be deleted as soon as possible. If a child under 16 years of age has provided us with personal data, their parent or guardian may contact our privacy officer.

How to Access, Modify, Delete, or Challenge the Data Collected

If you would like to know if we have collected your personal data, how we have used your personal data, if we have disclosed your personal data and to who we disclosed your personal data, if you would like your data to be deleted or modified in any way, or if you would like to exercise any of your other rights under the GDPR, please contact our privacy officer here:

AnchorByte Software Innovations Inc.
privacy@anchorautomate.ai

Do Not Track Notice

Do Not Track ("DNT") is a privacy preference that you can set in certain web browsers. We do not track the users of our Services over time and across third party websites and therefore do not respond to browser-initiated DNT signals.

Cookie Policy

A cookie is a small file, stored on a user's hard drive by a website. Its purpose is to collect data relating to the user's browsing habits. You can choose to be notified each time a cookie is transmitted. You can also choose to disable cookies entirely in your internet browser, but this may decrease the quality of your user experience.

We use the following types of cookies on our Services:

1. Functional cookies

   Functional cookies are used to remember the selections you make on our site so that your selections are saved for your next visits;

2. Analytical cookies

   Analytical cookies allow us to improve the design and functionality of our Services by collecting data on how you access our Services, for example data on the content you access, how long you stay on our site, etc; and

3. Targeting cookies

   Targeting cookies collect data on how you use the Services and your preferences. This allows us to personalize the information you see on our Services for you.

Modifications

This Privacy Policy may be amended from time to time in order to maintain compliance with the law and to reflect any changes to our data collection process. When we amend this Privacy Policy we will update the "Effective Date" at the top of this Privacy Policy. We recommend that our users periodically review our Privacy Policy to ensure that they are notified of any updates. If necessary, we may notify users by email of changes to this Privacy Policy.

Complaints

If you have any complaints about how we process your personal data, please contact us through the contact methods listed in the Contact Information section so that we can, where possible, resolve the issue.

Contact Information

If you have any questions, concerns or complaints, you can contact our privacy officer at privacy@anchorautomate.ai